Posted In: Paddocks Press Newsletter
People often argue about what was said and done at a meeting. The purpose of minutes is to provide an accurate and objective account of the proceedings of the meeting, and more particularly to record the decisions made at the meeting. The minutes of a meeting are defined as the official, permanent record in writing, expressed in formal terms, of the business transacted at a meeting.
Prescribed Management Rule (“PMR”) 34 deals with minutes. The trustees must take and keep minutes of the trustee meetings. The trustees must also take minutes of all body corporate meetings and keep them in a special minute book kept for that purpose. In that minute book the trustees must include a record of every unanimous, special and other resolution of the body corporate.
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